Move-Out Property Condition and Damage Assessment Checklist
This move-out inspection checklist documents the property condition at tenant departure and compares it against the move-in baseline. Use with move-in documentation to identify damage beyond normal wear and tear for legally defensible security deposit deductions per state landlord-tenant laws.
- Industry: Real Estate & Property Management
- Frequency: Per Tenant Move-Out
- Estimated Time: 30-45 minutes
- Role: Property Manager / Landlord
- Total Items: 33
- Compliance: State Landlord-Tenant Security Deposit Laws, HUD Housing Quality Standards (HQS), ICC International Property Maintenance Code, Fair Housing Act Title VIII, Australia Residential Tenancies Act (state-specific)
Cleanliness Assessment
Document cleaning requirements beyond normal tenant departure expectations.
- Unit left in broom-clean condition throughout?
- Kitchen surfaces, appliances, and cabinets clean?
- Bathrooms cleaned including grout, toilet, and shower?
- Carpets clean - no excessive staining, odors, or damage?
- All tenant belongings and trash removed from unit and premises?
- Estimated cleaning cost if required
Walls, Ceilings, and Floors
Identify damage beyond normal wear and tear on surfaces.
- Walls free of unauthorized holes, gouges, or excessive nail holes?
- Paint in acceptable condition - no unauthorized painting or excessive scuffs?
- Ceilings free of new stains, holes, or damage since move-in?
- Floors free of excessive scratches, stains, or damage beyond normal wear?
- Windows free of broken glass, damaged screens, or missing hardware?
- All doors undamaged with functional locks and hardware?
Kitchen Damage Assessment
Document damage to kitchen appliances, fixtures, and surfaces.
- Appliances undamaged and fully functional (range, refrigerator, dishwasher)?
- Cabinet doors, hinges, and drawers all functional and undamaged?
- Countertops free of new burns, cuts, or chips since move-in?
- Sink and faucet functional with no leaks or damage?
- Kitchen damage details and cost estimates
Bathroom Damage Assessment
Document bathroom fixture damage beyond normal wear.
- Toilet undamaged and functioning properly?
- Tub and/or shower free of new chips, stains, or damage?
- Vanity and mirror undamaged?
- Towel bars, toilet paper holder, and hardware intact?
- Bathroom damage details
Keys, Access Devices, and Parking
Verify return of all access items.
- All keys returned including unit, mailbox, parking, and common areas?
- Garage door remotes and FOBs returned?
- Assigned parking space cleared of tenant vehicles and belongings?
- Assigned storage unit cleared and key returned?
- Lock change required after move-out?
Utilities and Final Conditions
Confirm utility status and final unit conditions.
- Tenant utilities scheduled for disconnection or transfer?
- HVAC system operational at move-out?
- No unauthorized alterations, fixtures, or items left behind?
- No evidence of pest infestation introduced by tenant?
- Final utility meter readings documented?
- Comprehensive move-out photos taken for records?
Related Real Estate Property Checklists
- Monthly Rental Property Inspection Checklist
- Vacant Property Security and Condition Inspection Checklist
- Annual Comprehensive Property Inspection Checklist
- Foreclosure and REO Property Condition Assessment Checklist
- Lease Renewal Property Assessment Checklist
- Commercial Property Tenant Space Inspection Checklist
- HOA Community Common Area and Facilities Inspection Checklist
- Property Damage Insurance Claim Inspection Checklist
Related Property Inspection Checklists
- Move-In Property Condition Inspection Checklist - FREE Download
- Monthly Rental Property Inspection Checklist - FREE Download
- Vacant Property Security and Condition Inspection Checklist - FREE Download
- Annual Comprehensive Property Inspection Checklist - FREE Download
- Foreclosure and REO Property Condition Assessment Checklist - FREE Download
- Lease Renewal Property Assessment Checklist - FREE Download
- Commercial Property Tenant Space Inspection Checklist - FREE Download
- HOA Community Common Area and Facilities Inspection Checklist - FREE Download
- Property Damage Insurance Claim Inspection Checklist - FREE Download
Why Use This Move-Out Property Condition and Damage Assessment Checklist?
This move-out property condition and damage assessment checklist helps real estate & property management teams maintain compliance and operational excellence. Designed for property manager / landlord professionals, this checklist covers 33 critical inspection points across 6 sections. Recommended frequency: per tenant move-out.
Ensures compliance with State Landlord-Tenant Security Deposit Laws, HUD Housing Quality Standards (HQS), ICC International Property Maintenance Code, Fair Housing Act Title VIII, Australia Residential Tenancies Act (state-specific). Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Move-Out Property Condition and Damage Assessment Checklist cover?
This checklist covers 33 inspection items across 6 sections: Cleanliness Assessment, Walls, Ceilings, and Floors, Kitchen Damage Assessment, Bathroom Damage Assessment, Keys, Access Devices, and Parking, Utilities and Final Conditions. It is designed for real estate & property management operations and compliance.
How often should this checklist be completed?
This checklist should be completed per tenant move-out. Each completion takes approximately 30-45 minutes.
Who should use this Move-Out Property Condition and Damage Assessment Checklist?
This checklist is designed for Property Manager / Landlord professionals in the real estate & property management industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.