Pawnshop Regulatory Compliance Inspection Checklist
This checklist ensures pawnshop operations comply with state pawnbroker licensing laws, ATF Federal Firearms License requirements for licensed dealers (27 CFR Part 478), FinCEN Bank Secrecy Act recordkeeping under 31 CFR Chapter X, and local law enforcement secondhand dealer reporting requirements. Designed for pawnshop compliance officers and local police/regulatory inspectors.
- Industry: Retail / Financial Services
- Frequency: Monthly / Per regulatory inspection
- Estimated Time: 30-40 minutes
- Role: Pawnshop Manager / Compliance Officer
- Total Items: 22
- Compliance: State Pawnbroker Licensing Act, ATF 27 CFR Part 478 Federal Firearms Regulations (if selling firearms), FinCEN 31 CFR Chapter X Bank Secrecy Act Reporting, Local Law Enforcement Secondhand Dealer Reporting Requirements
Licensing and Permits
License and permit compliance verification.
- State pawnbroker license current and displayed?
- Local business license and secondhand dealer permit current?
- ATF Federal Firearms License (FFL) current if dealing in firearms?
- Pawnbroker surety bond current as required by state?
Transaction Records
Pawn ticket and customer transaction recordkeeping.
- Pawn tickets completed with all state-required fields (customer ID, item description, loan amount, redemption date)?
- Customer photo ID recorded for all transactions?
- Daily transaction reports submitted to local law enforcement as required?
- Required hold period before selling items (anti-trafficking delay) enforced?
Firearms Compliance (if FFL)
ATF compliance for firearm transactions.
- ATF Acquisition and Disposition (A&D) record book current?
- ATF Form 4473 completed for all firearm sales with NICS check?
- Firearms secured in locked display case or vault when not being demonstrated?
- Stolen firearm identification procedure in place (compare to pawn ticket against FBI NCIC)?
Bank Secrecy Act Compliance
Anti-money laundering and FinCEN reporting.
- Currency Transaction Reports (CTR) filed for cash transactions exceeding $10,000?
- Suspicious Activity Report (SAR) policy in place for suspicious transactions?
- Staff trained to identify structuring (breaking transactions to avoid $10,000 CTR)?
Inventory and Merchandise
Merchandise security and stolen property checks.
- Inventory log current with all unredeemed pawn items?
- Staff check incoming items against police stolen property database?
- No items with altered or removed serial numbers accepted or in inventory?
Physical Security
Shop security systems and safety.
- CCTV cameras operational covering all transaction areas?
- Controlled access to high-value merchandise areas?
- High-value items stored in locked safe after hours?
- Compliance issues or observations
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Why Use This Pawnshop Regulatory Compliance Inspection Checklist?
This pawnshop regulatory compliance inspection checklist helps retail / financial services teams maintain compliance and operational excellence. Designed for pawnshop manager / compliance officer professionals, this checklist covers 22 critical inspection points across 6 sections. Recommended frequency: monthly / per regulatory inspection.
Ensures compliance with State Pawnbroker Licensing Act, ATF 27 CFR Part 478 Federal Firearms Regulations (if selling firearms), FinCEN 31 CFR Chapter X Bank Secrecy Act Reporting, Local Law Enforcement Secondhand Dealer Reporting Requirements. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Pawnshop Regulatory Compliance Inspection Checklist cover?
This checklist covers 22 inspection items across 6 sections: Licensing and Permits, Transaction Records, Firearms Compliance (if FFL), Bank Secrecy Act Compliance, Inventory and Merchandise, Physical Security. It is designed for retail / financial services operations and compliance.
How often should this checklist be completed?
This checklist should be completed monthly / per regulatory inspection. Each completion takes approximately 30-40 minutes.
Who should use this Pawnshop Regulatory Compliance Inspection Checklist?
This checklist is designed for Pawnshop Manager / Compliance Officer professionals in the retail / financial services industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.