Apartment Complex Move-In Condition Inspection Checklist

This checklist documents apartment unit condition at tenant move-in to comply with state landlord-tenant statutes governing security deposit deductions and property condition disclosures. Designed for property managers and landlords to protect against security deposit disputes and meet HUD habitability standards.

Industry: Property Management / Real Estate
Frequency: Per tenant move-in
Estimated Time: 20-30 minutes
Role: Property Manager / Leasing Agent
Total Items: 28
Compliance: HUD Housing Quality Standards (24 CFR Part 882), Fair Housing Act (42 U.S.C. § 3604), State Landlord-Tenant Act Security Deposit Provisions, State Warranty of Habitability Requirements

Living Room and Common Areas

Condition of living room, dining, and common areas.

Walls and ceilings: condition?
Flooring: condition?
Windows open, lock, and screens present?
Interior doors and locks functioning properly?
Electrical outlets tested and functioning?
Photo of living area

Kitchen

Kitchen appliances, cabinets, and surfaces.

Stove / oven functioning?
Refrigerator functioning and clean?
Dishwasher functioning (if applicable)?
Cabinet doors, drawers, and hardware intact?
Sink, faucet, and disposal (if any) functioning?
Photo of kitchen

Bathroom(s)

Bathroom fixtures, surfaces, and plumbing.

Toilet flushing properly with no leaks?
Shower/tub condition and caulking?
Vanity, sink, and faucet functioning?
Exhaust fan functioning?
Photo of bathroom

Bedroom(s)

Bedroom condition and closet inspection.

Bedroom walls and ceilings in good condition?
Closet rod and shelving intact?
Bedroom windows operational with working locks?

Safety Features

Mandatory safety device compliance.

Smoke detectors installed, tested, and functional?
Carbon monoxide detector installed (if gas appliances present)?
Deadbolt on entry door functioning?
Window locks functioning on all accessible windows?

Move-In Closeout

Keys, documentation, and tenant acknowledgment.

Number of keys/fobs issued to tenant
Tenant has reviewed and signed inspection report?
All known defects documented and provided to tenant in writing?
Additional notes and pre-existing conditions

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Why Use This Apartment Complex Move-In Condition Inspection Checklist?

This apartment complex move-in condition inspection checklist helps property management / real estate teams maintain compliance and operational excellence. Designed for property manager / leasing agent professionals, this checklist covers 28 critical inspection points across 6 sections. Recommended frequency: per tenant move-in.

Ensures compliance with HUD Housing Quality Standards (24 CFR Part 882), Fair Housing Act (42 U.S.C. § 3604), State Landlord-Tenant Act Security Deposit Provisions, State Warranty of Habitability Requirements. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the Apartment Complex Move-In Condition Inspection Checklist cover?

This checklist covers 28 inspection items across 6 sections: Living Room and Common Areas, Kitchen, Bathroom(s), Bedroom(s), Safety Features, Move-In Closeout. It is designed for property management / real estate operations and compliance.

How often should this checklist be completed?

This checklist should be completed per tenant move-in. Each completion takes approximately 20-30 minutes.

Who should use this Apartment Complex Move-In Condition Inspection Checklist?

This checklist is designed for Property Manager / Leasing Agent professionals in the property management / real estate industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.