Transport Preparation Checklist
Proper transport preparation is critical for maintaining cold chain integrity and produce quality. Complete this checklist before each shipment leaves the farm.
- Industry: Agriculture
- Frequency: Each shipment
- Estimated Time: 15-20 minutes
- Role: Logistics Coordinator / Shipping Supervisor
- Total Items: 33
- Compliance: USDA GAP, Good Agricultural Practices, FSMA, Sanitary Transport Rule
Vehicle Inspection
Verify transport vehicle is suitable.
- Vehicle interior clean?
- Free of off-odors?
- No residue from previous cargo?
- No signs of pest activity?
- Vehicle structure sound (no holes)?
- Floor clean and in good condition?
Temperature Control
Verify refrigeration for cold chain.
- Refrigeration required?
- Refrigeration unit operational?
- Vehicle pre-cooled to target temp?
- Vehicle Temperature at Loading
- Product Temperature at Loading
- Thermostat Setpoint
- Temperature recorder/logger installed?
Loading Practices
Verify proper loading techniques.
- Load properly secured?
- Adequate airflow around product?
- Stacking prevents crushing?
- Only compatible products loaded together?
- Doors properly sealed after loading?
Documentation
Verify shipping documentation.
- Bill of lading complete?
- Lot numbers documented?
- Quantity verified and documented?
- Receiver contact information included?
- Special handling instructions noted?
Initial Setup & Documentation
Complete initial documentation and preparation
- Inspector / Assessor Name
- Date
- Location / Area
- Inspection Type
- Previous findings reviewed?
Safety & Compliance Verification
Verify all safety requirements are met
- All safety protocols being followed?
- Emergency exits clear and accessible?
- First aid supplies available and stocked?
- All hazards identified and controlled?
- Required PPE being worn correctly?
Related Agriculture Checklists
- Picking Crew Briefing Checklist
- Mechanical Harvester Setup Checklist
- Hand Harvesting Standards Checklist
- Harvest Timing Assessment Checklist
- Night Harvest Protocol Checklist
- Harvest Waste Tracking Checklist
- Specialty Crop Harvest Checklist
- Washing and Packing Checklist
Related Harvesting Checklists
- Harvest Equipment Inspection Checklist - FREE Download
- Quality Grading Standards Checklist - FREE Download
- Post-Harvest Handling Checklist - FREE Download
- Storage Preparation Checklist - FREE Download
- Yield Tracking Log - FREE Download
- Picking Crew Briefing Checklist - FREE Download
- Mechanical Harvester Setup Checklist - FREE Download
- Hand Harvesting Standards Checklist - FREE Download
- Harvest Timing Assessment Checklist - FREE Download
- Night Harvest Protocol Checklist - FREE Download
Why Use This Transport Preparation Checklist?
This transport preparation checklist helps agriculture teams maintain compliance and operational excellence. Designed for logistics coordinator / shipping supervisor professionals, this checklist covers 33 critical inspection points across 6 sections. Recommended frequency: each shipment.
Ensures compliance with USDA GAP, Good Agricultural Practices, FSMA, Sanitary Transport Rule. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Transport Preparation Checklist cover?
This checklist covers 33 inspection items across 6 sections: Vehicle Inspection, Temperature Control, Loading Practices, Documentation, Initial Setup & Documentation, Safety & Compliance Verification. It is designed for agriculture operations and compliance.
How often should this checklist be completed?
This checklist should be completed each shipment. Each completion takes approximately 15-20 minutes.
Who should use this Transport Preparation Checklist?
This checklist is designed for Logistics Coordinator / Shipping Supervisor professionals in the agriculture industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.