Organic Seed Sourcing Verification Checklist
NOP requires use of organically produced seeds unless commercially unavailable. This checklist documents compliance with seed sourcing requirements.
- Industry: Agriculture
- Frequency: Each seed purchase/planting
- Estimated Time: 15-20 minutes
- Role: Organic Manager / Procurement
- Total Items: 33
- Compliance: USDA NOP (7 CFR Part 205.204), Organic Certification Standards, Seed Purity Standards
Seed Source Information
Document seed supplier and purchase details.
- Seed Supplier Name
- Supplier Contact/Phone
- Purchase Date
- Seed Lot Number
- Quantity Purchased
- Invoice Number
Organic Status Verification
Verify organic certification of seeds.
- Seeds certified organic?
- Organic certificate obtained from supplier?
- Seed Producer Certifier Name
- Certificate Expiration Date
- Seeds treated with any substance?
- If treated, treatment NOP approved?
- Seeds verified non-GMO?
Commercial Unavailability Documentation
If using non-organic seed, document search efforts.
- Organic seed commercially unavailable?
- Number of Suppliers Contacted
- Supplier 1 Contacted
- Supplier 1 Response
- Supplier 2 Contacted
- Supplier 2 Response
- Supplier 3 Contacted
- Supplier 3 Response
- Search documentation on file?
Untreated Seed Verification
If using conventional seed, verify untreated status.
- Conventional seed untreated?
- Supplier untreated declaration on file?
- Seed tag/label attached to records?
- Conventional seed use approved by certifier?
Initial Safety Assessment
Preliminary safety and compliance verification
- Work area safe and hazard-free?
- Required PPE available and in good condition?
- Emergency exits clear and marked?
- First aid supplies accessible?
Equipment & Tool Verification
Equipment readiness and condition check
- All equipment pre-inspected before use?
- Tools in good working condition?
- Calibration/certification current?
Related Agriculture Checklists
- Organic Records Maintenance Checklist
- Organic Crop Production Plan
- Organic Soil Health Assessment Checklist
- Organic Water Quality Monitoring Checklist
- Organic Label Compliance Verification Checklist
- Daily Farm Operations Log
- Pesticide and Chemical Application Record
- Agricultural Employee Time and Attendance Record
Related Organic Farming Checklists
- Organic Certification Audit Preparation Checklist - FREE Download
- Organic Input Materials Tracking Log - FREE Download
- Organic Buffer Zone Inspection Checklist - FREE Download
- Organic Contamination Prevention Checklist - FREE Download
- Organic Compost Production & Management Log - FREE Download
- Natural Pest Control Documentation Log - FREE Download
- Organic Records Maintenance Checklist - FREE Download
- Organic Crop Production Plan - FREE Download
- Organic Soil Health Assessment Checklist - FREE Download
- Organic Water Quality Monitoring Checklist - FREE Download
Why Use This Organic Seed Sourcing Verification Checklist?
This organic seed sourcing verification checklist helps agriculture teams maintain compliance and operational excellence. Designed for organic manager / procurement professionals, this checklist covers 33 critical inspection points across 6 sections. Recommended frequency: each seed purchase/planting.
Ensures compliance with USDA NOP (7 CFR Part 205.204), Organic Certification Standards, Seed Purity Standards. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Organic Seed Sourcing Verification Checklist cover?
This checklist covers 33 inspection items across 6 sections: Seed Source Information, Organic Status Verification, Commercial Unavailability Documentation, Untreated Seed Verification, Initial Safety Assessment, Equipment & Tool Verification. It is designed for agriculture operations and compliance.
How often should this checklist be completed?
This checklist should be completed each seed purchase/planting. Each completion takes approximately 15-20 minutes.
Who should use this Organic Seed Sourcing Verification Checklist?
This checklist is designed for Organic Manager / Procurement professionals in the agriculture industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.