Aircraft Maintenance Records and Documentation Checklist
This aircraft maintenance records and documentation checklist ensures compliance with FAA 14 CFR Part 43.9 (Maintenance Records), FAA 14 CFR Part 91.417 (Maintenance Record Keeping), FAA Advisory Circular AC 43-9 (Maintenance Records), and aircraft logbook standards. Designed for A&P mechanics, IA inspectors, and Director of Maintenance personnel to verify maintenance records are accurate, complete, and meet FAA retention requirements.
- Industry: Aviation
- Frequency: Monthly
- Estimated Time: 1-2 hours
- Role: Director of Maintenance (DOM) / A&P Mechanic
- Total Items: 30
- Compliance: FAA 14 CFR Part 43.9 Maintenance Records, FAA 14 CFR Part 91.417 Record Keeping Requirements, FAA AC 43-9 Maintenance Records, FAA 14 CFR Part 43.11 Records for Inspections, FAA FSIMS 8900.1 Flight Standards Information Management System
Airframe Records
Airframe logbook and records.
- Airframe logbook entries current through most recent maintenance?
- Most recent annual inspection entry meets FAA 43.11 requirements?
- All Airworthiness Directive compliance recorded?
- All major repairs recorded on FAA Form 337?
- Current weight and balance data in aircraft record?
Engine Records
Engine logbook and life-limited parts.
- Engine logbook entries current?
- Engine time since overhaul (TSO) accurately tracked?
- Life-limited engine parts tracked against manufacturer limits?
- Engine-specific ADs complied with and recorded?
- All engine modifications recorded with STCs or Form 337?
Propeller Records
Propeller logbook entries.
- Propeller logbook entries current?
- Propeller time since overhaul tracked against TBO?
- Propeller ADs complied with and documented?
- Propeller strike history documented (if any)?
- Governor service records current (if applicable)?
Avionics and Equipment Records
Avionics installation and testing records.
- Transponder 24-month test recorded (FAA 91.413)?
- Altimeter/static 24-month test recorded (FAA 91.411)?
- ELT 12-month battery/registration check recorded?
- All avionics STCs and 337s on file?
- ADS-B Out compliance documented?
Record Retention
FAA record retention compliance.
- Record retention policy meets FAA 91.417 minimums?
- Backup copies of critical records maintained?
- Digital records meet FAA acceptable means of compliance?
- Procedure in place to transfer records with aircraft sale?
- All FAA Form 337 major alterations on file with FAA Oklahoma City?
Records Audit
Records completeness audit.
- No unexplained gaps in maintenance records?
- Total times in all logs consistent with each other?
- Running AD compliance list current?
- All recurring inspection items properly scheduled forward?
- Records Audit Notes
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Why Use This Aircraft Maintenance Records and Documentation Checklist?
This aircraft maintenance records and documentation checklist helps aviation teams maintain compliance and operational excellence. Designed for director of maintenance (dom) / a&p mechanic professionals, this checklist covers 30 critical inspection points across 6 sections. Recommended frequency: monthly.
Ensures compliance with FAA 14 CFR Part 43.9 Maintenance Records, FAA 14 CFR Part 91.417 Record Keeping Requirements, FAA AC 43-9 Maintenance Records, FAA 14 CFR Part 43.11 Records for Inspections, FAA FSIMS 8900.1 Flight Standards Information Management System. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Aircraft Maintenance Records and Documentation Checklist cover?
This checklist covers 30 inspection items across 6 sections: Airframe Records, Engine Records, Propeller Records, Avionics and Equipment Records, Record Retention, Records Audit. It is designed for aviation operations and compliance.
How often should this checklist be completed?
This checklist should be completed monthly. Each completion takes approximately 1-2 hours.
Who should use this Aircraft Maintenance Records and Documentation Checklist?
This checklist is designed for Director of Maintenance (DOM) / A&P Mechanic professionals in the aviation industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.