Fleet Fuel Card & Fuel Management Checklist [FREE PDF]
Fleet managers and fuel program administrators use this checklist to verify fuel card controls, IFTA reporting accuracy, and fuel theft prevention per IRS excise tax requirements and IFTA agreement compliance.
- Industry: Transportation & Logistics
- Frequency: Monthly
- Estimated Time: 15-20 minutes
- Role: Fleet Manager
- Total Items: 8
- Compliance: IFTA Agreement, IRS Fuel Tax Regulations
Fuel Card Controls & Authorization
Verify fuel card assignment, usage limits, and fraud prevention.
- Are all fuel cards assigned to specific vehicles or drivers with PIN control?
- Are daily/transaction fuel purchase limits set per vehicle tank capacity?
- Have fuel transaction exception reports been reviewed for anomalies?
- Fuel card control notes
IFTA Reporting & Reconciliation
Verify fuel tax reporting accuracy and mileage reconciliation.
- Are jurisdiction miles reconciled with GPS/ELD data for IFTA reporting?
- Are fuel purchase receipts retained and matched to card transactions?
- Was the quarterly IFTA return filed accurately and on time?
- IFTA reporting notes
Related Fleet Management Checklists
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Related Compliance Checklists
- Driver Qualification File Audit Checklist [FREE PDF] - FREE Download
- Hours of Service & ELD Compliance Checklist [FREE PDF] - FREE Download
- Driver Qualification File (DQF) Compliance Checklist [FREE PDF] - FREE Download
- Fleet Driver Qualification File (DQF) Audit Checklist [FREE PDF] - FREE Download
Why Use This Fleet Fuel Card & Fuel Management Checklist [FREE PDF]?
This fleet fuel card & fuel management checklist [free pdf] helps transportation & logistics teams maintain compliance and operational excellence. Designed for fleet manager professionals, this checklist covers 8 critical inspection points across 2 sections. Recommended frequency: monthly.
Ensures compliance with IFTA Agreement, IRS Fuel Tax Regulations. Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the Fleet Fuel Card & Fuel Management Checklist [FREE PDF] cover?
This checklist covers 8 inspection items across 2 sections: Fuel Card Controls & Authorization, IFTA Reporting & Reconciliation. It is designed for transportation & logistics operations and compliance.
How often should this checklist be completed?
This checklist should be completed monthly. Each completion takes approximately 15-20 minutes.
Who should use this Fleet Fuel Card & Fuel Management Checklist [FREE PDF]?
This checklist is designed for Fleet Manager professionals in the transportation & logistics industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.