IT Asset Lifecycle Management and Audit Checklist
This IT asset lifecycle management and audit checklist ensures compliance with ITIL 4 Asset Management Practice, ISO/IEC 19770-1:2017 SAM Platform and Infrastructure, NIST SP 800-88 Rev 1 Media Sanitization for secure disposal, and COBIT 2019 BAI09 Manage Assets. Designed for IT asset managers to maintain accurate asset registers and license compliance.
- Industry: Telecommunications & IT
- Frequency: Quarterly
- Estimated Time: 35-50 minutes
- Role: IT Asset Manager / CMDB Administrator
- Total Items: 13
- Compliance: ITIL 4 Asset and Configuration Management Practice, ISO/IEC 19770-1:2017 SAM Platform and Infrastructure, NIST SP 800-88 Rev 1 Guidelines for Media Sanitization, COBIT 2019 BAI09 Manage Assets, SOX Section 302/404 IT Asset Controls (for public companies)
Hardware Inventory Accuracy
Physical vs. CMDB reconciliation and discovery.
- Automated asset discovery run within last 7 days?
- Rogue/unregistered devices on network identified and investigated?
- Hardware approaching EOL/EOS tracked with replacement plans?
- Physical audit sample (10% of assets) completed and reconciled to CMDB?
Software License Compliance
License entitlement vs. deployment reconciliation.
- License reconciliation completed: entitlements vs. installed software?
- No software overdeployment detected (deployments exceed licenses)?
- Unused/unassigned licenses identified for reclamation?
- Software subscription renewal dates tracked with 90-day advance alerts?
Secure Asset Disposal
NIST SP 800-88 compliant media sanitization and chain of custody.
- Decommission procedure followed for all retired assets?
- All storage media sanitized per NIST SP 800-88 (Clear, Purge, or Destroy)?
- Certificates of data destruction obtained from disposal vendor?
- Disposed assets removed from CMDB and asset register?
- Asset Lifecycle Audit Notes
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Why Use This IT Asset Lifecycle Management and Audit Checklist?
This it asset lifecycle management and audit checklist helps telecommunications & it teams maintain compliance and operational excellence. Designed for it asset manager / cmdb administrator professionals, this checklist covers 13 critical inspection points across 3 sections. Recommended frequency: quarterly.
Ensures compliance with ITIL 4 Asset and Configuration Management Practice, ISO/IEC 19770-1:2017 SAM Platform and Infrastructure, NIST SP 800-88 Rev 1 Guidelines for Media Sanitization, COBIT 2019 BAI09 Manage Assets, SOX Section 302/404 IT Asset Controls (for public companies). Regulatory-aligned for audit readiness and inspection documentation.
Frequently Asked Questions
What does the IT Asset Lifecycle Management and Audit Checklist cover?
This checklist covers 13 inspection items across 3 sections: Hardware Inventory Accuracy, Software License Compliance, Secure Asset Disposal. It is designed for telecommunications & it operations and compliance.
How often should this checklist be completed?
This checklist should be completed quarterly. Each completion takes approximately 35-50 minutes.
Who should use this IT Asset Lifecycle Management and Audit Checklist?
This checklist is designed for IT Asset Manager / CMDB Administrator professionals in the telecommunications & it industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.
Can I download this checklist as a PDF?
Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.