Post-Trip Vehicle Condition Report

Complete this report at the end of each trip. Document any new damage with photos and report fuel level for next driver.

Industry: Transport & Logistics
Frequency: Per trip (end)
Estimated Time: 10-15 minutes
Role: Driver / Operator
Total Items: 32
Compliance: FMCSA 49 CFR 396.11, Company Fleet Policy

Pre-Inspection Preparation

Initial setup and documentation review before beginning inspection.

Previous inspection records reviewed?
Inspection scope and areas clearly defined?
Required PPE available and in good condition?
Inspection tools and equipment ready?
Relevant personnel notified of inspection?

Documentation and Compliance Verification

Verify all required documentation, permits, and training records are current.

All required permits and licenses current?
Training records current for all personnel?
Standard Operating Procedures accessible?
Required logs and records properly maintained?
Required signage properly displayed?

Physical Inspection and Conditions

Visual and physical inspection of equipment, areas, and environmental conditions.

Overall condition acceptable?
No visible damage or defects observed?
Safety guards and barriers in place?
Housekeeping standards maintained?
Lighting adequate for tasks?
Ventilation and air quality acceptable?

Safety and Emergency Equipment

Verify safety equipment and emergency systems are accessible and functional.

Fire extinguishers accessible and inspected?
Emergency exits clear and properly marked?
First aid supplies stocked and accessible?
Eyewash/safety shower accessible and tested?
Emergency contact numbers posted?

Operational Verification

Functional testing and verification of equipment and systems.

Equipment operating properly?
Safety devices and interlocks functional?
Monitoring equipment calibrated?
No unusual conditions observed?

Findings and Corrective Actions

Document all findings and assign corrective actions with responsible parties.

All deficiencies documented?
Immediate hazards corrected on-site?
Corrective actions assigned with due dates?
Follow-up inspection scheduled if needed?
Photos of significant findings attached?
Overall Inspection Rating
Summary Notes and Recommendations

Related Transport & Logistics Checklists

Related Fleet Management Checklists

Why Use This Post-Trip Vehicle Condition Report?

This post-trip vehicle condition report helps transport & logistics teams maintain compliance and operational excellence. Designed for driver / operator professionals, this checklist covers 32 critical inspection points across 6 sections. Recommended frequency: per trip (end).

Ensures compliance with FMCSA 49 CFR 396.11, Company Fleet Policy. Regulatory-aligned for audit readiness and inspection documentation.

Frequently Asked Questions

What does the Post-Trip Vehicle Condition Report cover?

This checklist covers 32 inspection items across 6 sections: Pre-Inspection Preparation, Documentation and Compliance Verification, Physical Inspection and Conditions, Safety and Emergency Equipment, Operational Verification, Findings and Corrective Actions. It is designed for transport & logistics operations and compliance.

How often should this checklist be completed?

This checklist should be completed per trip (end). Each completion takes approximately 10-15 minutes.

Who should use this Post-Trip Vehicle Condition Report?

This checklist is designed for Driver / Operator professionals in the transport & logistics industry. It can be used for self-assessments, team audits, and regulatory compliance documentation.

Can I download this checklist as a PDF?

Yes, this checklist is available as a free PDF download. You can also use it digitally in the POPProbe mobile app for real-time data capture, photo documentation, and automatic reporting.